Terms & Conditions

Payment for appointments and remote services.

Please note that appointments are pay-to-book and that if payment has not been made 48 hours prior to the appointment the slot may be re-assigned.

Under normal circumstances, I will issue the medical certificate on the day of the medical.  You should note, however, that the fee is for the medical evaluation rather than the certificate itself.  I am under no obligation to issue the certificate unless you meet the medical standards, and I cannot refund the fee if you do not meet the medical standards.

Fees for work in addition to the normal medical examination

Occasionally, circumstances arise in which the issue of the medical certificate may be delayed and/or there may be an additional charge:

  1. Please inform me if you know that you have a pre-existing complex medical condition which might entail significant extra investigation or thought in terms of fitness to fly.  I should be able to help you compile the necessary specialist reports to comply with CAA / FAA guidance before the medical and, if necessary, be able to estimate the amount of work involved.
  2. Occasionally, newly diagnosed conditions emerge during the medical.  In these circumstances, where further work-up (such as specialist consultations or reports) is required, I reserve the right to bill for extra time spent on your case. I will at all times endeavour to estimate such costs and keep you informed of them.

I am sure that you will understand that you, as the customer, are responsible for any medical fees involved in seeing specialists or obtaining written reports.  No responsibility is borne by me, or the CAA, or the NHS to commission reports for aeromedical purposes.

I will email you precise instructions on what is required by the CAA or FAA rules.  If you wish to keep to the estimated costs, you should use this as a checklist for the steps to be taken.  You should obtain all the information required and send it in one batch as multipage PDF documents.  Recurrent emails, each containing one item of the total information required, or attaching JPG images, will add to your costs.

Email communications

Most of my customer pilots prefer to communicate with me by email.  Email always carries a risk of data breach.  When you commence communicating with me, you are assumed to consent to this, and to email communication between me and any specialists we agree on, and between me and the CAA or FAA. In consenting, you must take into account the risk of your confidential medical details being disseminated from a hacked account. If you do not wish to use email, then please let me know and we will decide on an alternative form of communication.


The legal aspects of completing the CAA medical application form (Med 160)


  1. Commission Regulation (EU) No. 1178/2011 Annex IV (PART MED) \MED.A.025.
  2. Air Navigation Order 2016 Article 256 (1) (c) & (d).
  3. Air Navigation Order 2016 2016 Article 265 (7).
  4. Air Navigation Order 2016 Schedule 13 – Penalties – PART 3, provisions referred to in Article 265 (7), Chapter 1.
  1. Reference A states “When conducting medical examinations and/ or assessments, the AeMC or AME shall make the person aware of the consequences of providing incomplete, inaccurate or false statements on their medical history”. I am therefore obliged to bring this to your attention.
  2. References B, C and D indicate that it is an offence under Article 256 of the Air Navigation Order 2016 to make, with intent to deceive, any false representations
  1. for the purpose of procuring for any person the grant, issue, renewal or variation of any such certificate, licence, approval, permission, exemption or other document; or
  2. in connection with the making of a declaration to the CAA required by or under this Order, or by or under an EASA regulation.

This offence is punishable on summary conviction by a fine, and on conviction on indictment with an unlimited fine or up to 2 years’ imprisonment or both.

  1. Please note that international, insurance and other potential consequences may exist. These are outwith my field of expertise and legal advice should be sought were appropriate.
  2. Please confirm that you have made your Cellma application accurately, leaving out no medical condition (including surgical and psychological conditions), or episode, or treatment. Please note that your Cellma application is equivalent to a legal document and can be used in evidence against you by the CAA and law enforcement agencies should a prosecution arise.


The clue is in the name. Please note that I do not advise on self-certification and do not respond to requests such as “unless you object, I will be self-certifying.”